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Native connector

Kōbō and Xero

Your production purchase orders already exist in Kōbō. Send them to Xero instead of typing them in again.

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Settings / Xero

Suppliers

Mapped to Xero contacts

Linked

Purchase orders

4 pushed this week

Synced

Order lines

Qty and unit cost from the PO

Synced

Sync log

Every push recorded

One Number, Not Two

What the factory was authorised to invoice and what sits in your accounts come from the same record.

No Re-Keying

The purchase order production raised is the purchase order finance receives.

Contacts Stay Clean

Suppliers map to existing Xero contacts once, so you never end up with two versions of the same factory.

The mapping

Production purchase orders, straight into your accounts.

The connection is first-party and uses the Xero API, with credentials held per workspace and every sync recorded.

In Kōbō	In Xero	Notes
Supplier	Xero contact	Mapped once, so purchase orders attach to the right contact every time.
Purchase order	Xero purchase order	Raised in Kōbō against the costed BOM, sent across rather than re-keyed.
Order lines	Line items	Quantities and unit costs come from the production order, not a retyped summary.
Sync activity	Sync record	Every push is logged with its status so finance can see what went across and when.

How it works

Authorise once, push when it's ready.

You authorise Kōbō against your Xero organisation once. From then on, the purchase orders your production team raises can be pushed to Xero with their supplier, lines and costs intact.

The point isn't automation for its own sake. It's that the number your factory was authorised to invoice and the number sitting in your accounts come from the same record, so the two can't quietly drift apart across a season.

Authorise Xero

Connect your Xero organisation. Credentials are held per workspace.

Map suppliers

Match Kōbō suppliers to Xero contacts so nothing duplicates.

Raise the PO in Kōbō

Against the costed BOM and the real supplier, where production already works.

Push and reconcile

The order lands in Xero with its lines and costs. Payment status stays in Xero.

Getting connected

Short setup, one decision that matters.

Authorise Xero

Connect your Xero organisation from the Integrations screen in Kōbō. Credentials are stored per workspace.

Map your suppliers

Match Kōbō suppliers to existing Xero contacts so nothing is duplicated in your contact list.

Agree who raises the PO

Decide whether production raises the purchase order in Kōbō and finance receives it, or finance keeps raising it. Mixed ownership is where re-keying creeps back in.

Push a first order

Send one real purchase order across and check it against your chart of accounts before the next production run.

Good fit

For brands where production and finance are different people.

You already use Xero for your accounts

Your production team raises purchase orders against factories

Somebody currently re-types those orders into Xero

You want the authorised cost and the booked cost to match

Limits, honestly

Where the line sits.

Kōbō isn't an accounting system

It raises and tracks purchase orders against production. Reconciliation, VAT and reporting stay in Xero, which is where they belong.

Supplier mapping is a one-time job

Suppliers have to be matched to Xero contacts. It takes an afternoon on a large supplier base and saves duplicates forever.

Push direction

Purchase orders flow Kōbō to Xero. Payment status lives in Xero.

Common questions

Before you connect Xero.

Does Kōbō integrate with Xero?

Yes. It's a first-party integration. Purchase orders raised in Kōbō can be pushed to Xero with their supplier, line items and costs, and suppliers map to Xero contacts.

Does Kōbō replace Xero?

No. Kōbō covers product development and production, including raising purchase orders against a costed bill of materials. Xero remains your accounting system for reconciliation, VAT and reporting.

Can I stop re-typing purchase orders into my accounts?

That's what this removes. The PO your production team raised against the factory becomes the PO in Xero, rather than being rebuilt from a PDF or an email.

What about suppliers we already have in Xero?

You map them once. Kōbō suppliers are matched to existing Xero contacts so you don't end up with two versions of the same factory.

Is there an extra charge for the Xero connection?

No. Integrations and API access are included on every Kōbō plan.

What if we use QuickBooks or another accounting package instead?

Purchase order data is available through the open API on every plan, so it can be pushed into another accounting system or through middleware. Tell us what you run and we will be straight about whether it's a connector or an API job.